Privacy policy

Last updated: October 2026

This policy explains what personal information Westmoore Recruitment collects, why, what we do with it, and the rights you have over it. It covers candidates, clients and anyone who visits westmoorerecruitment.co.uk.

Who we are

Westmoore Recruitment is a trading name of Better Business Expert Limited, a company registered in England and Wales (company number 07090303). Our registered office is 18 Oriel Close, Walkington, Beverley, East Yorkshire, HU17 8YD.

We are the data controller for the information described in this policy. That means we decide how it is used and we are responsible for keeping it safe.

Questions about this policy or your information go to Becki at becki@westmoorerecruitment.co.uk or on 07817 984571.

What we collect

If you are a candidate

We collect the information you give us through our website forms, by email, by phone or in person. This usually includes:

  • your name, email address and phone number

  • your CV, work history, qualifications and skills

  • your current salary, salary expectations and notice period

  • the kind of role, location and working pattern you are looking for

  • anything else you choose to tell us in a message or conversation

If you go forward for a role, we may also hold interview notes, references, right-to-work documents and the results of any assessments you agree to complete.

We may also find your professional details on networking sites such as LinkedIn, where you have made them public. If we do, we will tell you where we found them when we first contact you.

We do not ask for sensitive information such as health, ethnicity, religion or sexual orientation. If you share it with us, for example to ask for adjustments at interview, we only use it for that purpose and only with your agreement.

If you are a client

We collect the names, job titles, email addresses and phone numbers of the people we work with at your organisation, along with details of the roles you ask us to fill.

If you visit our website

Our website is hosted by Framer. Framer’s built-in analytics count visits, pages viewed, traffic sources and device types without using cookies or identifying you. See the Cookies section below.

How we use your information

UK data protection law requires a lawful basis for each way we use personal information. Here is what we do and the basis we rely on.

What we do

Lawful basis

Review your CV, talk to you about roles and put you forward for jobs you have agreed to

Legitimate interests (running a recruitment service) and taking steps you have asked for before a contract

Keep your CV on file and contact you about future roles

Your consent, given when you submit a form. You can withdraw it at any time

Run assessments you have agreed to take

Legitimate interests, with your agreement to take part

Check your right to work and keep the records employment agencies must keep

Legal obligation

Work with clients and fill their vacancies

Legitimate interests and our contract with the client

Invoicing and accounts

Contract and legal obligation

We will never send your CV or details to an employer without telling you first and getting your agreement for that specific role.

We do not sell your information. We do not use it for marketing unrelated to recruitment. We do not make automated decisions about you. Assessment results inform a hiring conversation and are never used on their own to rule anyone out.

Who we share it with

Employers. With your permission, we share your CV and relevant details with the employer for a role you have agreed to be put forward for.

Service providers. We use a small number of trusted providers to run the business. They only process your information on our instructions:

  • Framer B.V., which hosts our website and receives form submissions

  • Google, which provides our email and document storage

  • Thomas International, where an assessment you take uses their platform

  • our accountant, for invoicing and statutory accounts

Others where required. We may share information where the law requires it, for example with HMRC or the Employment Agency Standards Inspectorate.

International transfers

Some of these providers store information outside the UK, including in the European Economic Area and the United States. Where they do, the transfer is covered by UK adequacy regulations (including the UK Extension to the EU-US Data Privacy Framework) or by contract terms approved for UK transfers.

How long we keep it

Information

How long

Candidate CVs and details

2 years from our last contact with you, unless you ask us to delete them sooner

Records about a placement or an introduction to an employer

At least 1 year from our last service to you, as the Conduct of Employment Agencies and Employment Businesses Regulations 2003 require

Client contact details

For as long as we work together, then 2 years from our last contact

Invoices and financial records

6 years, to meet tax and company law requirements

Website form submissions

Moved into our own records and deleted from the website platform within 3 months

When the time is up, we delete the information securely.

Your rights

You have the right to:

  • access the information we hold about you

  • correct anything that is wrong or incomplete

  • delete your information, where we no longer have a reason to keep it

  • restrict how we use it while a concern is being looked into

  • object to us using it on the basis of legitimate interests

  • take a copy of information you gave us, in a common format

  • withdraw consent at any time, where we rely on it. This does not affect anything we did before you withdrew it

To use any of these rights, email becki@westmoorerecruitment.co.uk. There is no charge. We will reply within one month, and we may ask for proof of identity first.

Cookies

Our website does not use advertising or tracking cookies. Framer’s built-in analytics measure visits without cookies and without identifying you.

If we add Google Analytics, it will be used only to produce statistics about how the site is used, and never for advertising or profiling. You can opt out at any time with Google’s opt-out browser add-on at https://tools.google.com/dlpage/gaoptout.

Complaints

If you are unhappy with how we have handled your information, please tell us first at becki@westmoorerecruitment.co.uk. We will acknowledge your complaint within 30 days and do our best to put things right.

You also have the right to complain to the Information Commissioner’s Office:

Changes to this policy

We may update this policy from time to time. The date at the top shows when it last changed.